What is a Child’s Planning and Placement Team (PPT)?

Under Connecticut law, the Planning and Placement Team, or PPT, is a critical component in determining your child’s special education needs and the services to be provided. The IDEA refers to this resource as the Individualized Education Program Team (“IEP Team”). The PPT will be involved in most every request or decision made pertaining to your child, including: determining whether your child should be evaluated, and deciding which evaluations will be given to your child and whether your child is eligible for special education and related services. As a parent, you will be asked to participate as a member of the PPT. Parents should participate, since you can provide unique and valuable insight into your child’s special education needs.

Required Members of a PPT

The IDEA requires that the IEP team (PPT in Connecticut) be composed of the following:

(i) the parents of a child with a disability;

(ii) not less than 1 regular education teacher of such child (if the child is, or may be, participating in the regular education environment);

(iii) not less than 1 special education teacher, or where appropriate, not less than 1 special education provider of such child;

(iv) a representative of the local educational agency who–

(I) is qualified to provide, or supervise the provision of, specially designed instruction to meet the unique needs of children with disabilities;
(II) is knowledgeable about the general education curriculum; and
(III) is knowledgeable about the availability of resources of the local educational agency;

(v) an individual who can interpret the instructional implications of evaluation results, who may be a member of the team described in clauses (ii) through (vi);

(vi) at the discretion of the parent or the agency, other individuals who have knowledge or special expertise regarding the child, including related services personnel as appropriate; and

(vii) whenever appropriate, the child with a disability.

PPT Meeting Attendance

A member of the PPT shall not be required to attend an IEP meeting, however, if you and the local educational agency agree that the attendance of such member is not necessary because the member’s area of the curriculum or related services is not being modified or discussed in the meeting. Further, a member of the PPT may be excused from attending a meeting when the meeting involves a modification to or discussion of the member’s area of the curriculum or related services, if you and the local educational agency consent to the excusal and the member provides input into the development of the individualized education program prior to the meeting.

As a parent you have the right to understand the proceedings of the PPT meeting, and, if necessary, the school district may need to arrange for a language interpreter or a sign language interpreter. Additional parental rights at a PPT meeting include a conference telephone call if you are unable to attend the meeting in person, tape recording of meetings (all participants must be informed the meeting is being taped) and the right to invite any advisors of your choosing, including counsel, at your own expense.

A PPT meeting may be conducted without a parent in attendance if the local educational agency is unable to convince you as a parent to attend. The school district must keep detailed records of its attempt to make an arrangement for a mutually agreed upon time and place to conduct the meeting. These records should include telephone calls made or attempted along with the results of those calls, copies of correspondence sent to you including any responses they received and detailed records of visits made to your home or place of employment and the results of those visits.

Scheduling a PPT Meeting

When scheduling a PPT meeting, the school district must work with you as a parent in scheduling the meeting at a mutually agreeable time and place. Connecticut law requires the school district to notify a child’s parent at least five (5) school days prior to the meeting in order to allow for attendance. Written notice of the PPT meeting must be provided to a child’s parent and include the purpose, time and location of the meeting along with who will be in attendance.

The school district must also inform you of your right to bring other individuals who have knowledge of or expertise concerning your child. Further, the school district must give notice that if your child is sixteen years old or younger and it is found by the IEP team to be appropriate, he or she may attend the meeting, provided the purpose of the meeting pertains to your child’s postsecondary goals.

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